Eliminating duplicate emails from Outlook PST is a crucial step in managing its size. Not only is your Microsoft Outlook PST file the most crucial one, but it also fills up the fastest. When your PST file reaches its maximum size, a number of issues can arise: you may lose emails and attachments, experience Microsoft Outlook crashes, be unable to send and receive emails, and most importantly, experience data loss. Duplicate emails indicate that messages are being copied and stored in your Microsoft Outlook PST file. This degrades the functionality of your Microsoft Outlook program overall in addition to using additional disk space.
Major Causes of Duplicate Email in Outlook PST
- Many customers have set up their accounts using the IMAP protocol. If these users have enabled Outlook to open the inbox and retry new emails automatically when the program restarts, you may see that every message in your mailbox is repeated.
- In the event that a user has network or server issues, there is a possibility that message corruption on the server will occur, resulting in duplicate emails being sent and received by Outlook.
- Every time you send or receive an email message in Outlook, if you have the option to “Leave a Copy of the Message on the Server” enabled in your account settings, Outlook will generate duplicate messages.
- Your Outlook account will retrieve the previous message on the next sync if either Outlook or the mail server is unresponsive during the sending or receiving of the message.
- In the event that multiple aliases are defined for the same email account in your Outlook profile, you will undoubtedly receive duplicate emails on the allies.
Free Ways to Get Rid of Outlook PST Duplicates
You can use these next ways to remove duplicate items from PST file all at once if you don’t want to remove emails one by one.
With Import/Export Wizard, Remove Duplicate Emails from PST
- Open Outlook first, then select File from the menu >> Access & Export >> Option for Import/Export
- Now, from the Import/Export Wizard, choose “Import from another program of file” >> Next, select an Outlook Data File PST and press the Next button.
- To explore the PST file and select the “Do not import duplicate” option, click the browse button now. Next
- Once all the parameters have been adjusted, choose the Outlook data file that you wish to export, then press the Finish button.
By Clean Up Tool, Remove Duplicate Emails from the PST
Using this built-in tool, you can extract duplicate or unnecessary emails from a Microsoft Outlook PST file. The following instructions will assist you in removing duplicate emails from your PST file.
- Start by launching Microsoft Outlook on your Windows computer.
- Pick the Clean Up tool from the ribbon bar now.
- Choose the option for Clean Up Folder and Subfolder.
- A dialogue window allowing you to choose whether to continue with Clean Up or cancel will appear when you click on the Clean Up folder and subfolder. Just select the Clean Up option.
- To choose the location of the deleted items folder, select the setting option.
Using Account Settings in Outlook, Delete Duplicate Emails
As we mentioned earlier, a common cause of duplicate PST files is users who have set up their accounts many times. Therefore, with the aid of the Clean Up tool, users can apply the procedures listed below to eliminate duplicate emails from PST files.
- First, you must open Microsoft Outlook.
- To open the file, click the option.
- Select account options after clicking the details button.
- Look through the Mail tab in the Account Settings wizard to find a setup account.
- To delete an extra account that you have configured more than once, simply pick the mail and choose the Remove option.
Error-Free Solution to Eliminate Duplicates from Microsoft Outlook PST File
Seeking expert assistance is the only option left after all other attempts fail. Numerous internet apps are available to assist you in removing all of the duplicate messages from your Outlook PST file. To do this elegantly, we suggest utilizing CubexSoft Outlook Duplicate Remover. This application eliminates duplicate emails from user mailboxes, which improves MS Outlook speed. It significantly reduces Outlook PST file size, which helps to guard against corruption. It has an abundance of tools to let you monitor PST file size closely.
Final Words!
It can be a little challenging to manage and maintain Outlook PST files. Don’t give up if you’ve attempted every free technique available to remove duplicate emails from Outlook and it didn’t work. It should work if you use CubexSoft PST Duplicate Remove software. If it also doesn’t work, get in touch with Microsoft’s support team. They’ll assist you in solving your issue.