The most popular email client in the world is Microsoft Outlook. It is widely used to manage emails and contacts as well as manage tasks and calendars. Therefore, Outlook is popular with professionals and organizations that offer it as a service. However, Outlook users often face the problem of duplicate emails, contacts, and calendar items accumulating. Duplicates will consume space and slow Outlook down. This is when an Outlook Duplicate Remover tool will come in handy! Not only will we discuss in this blog how and why duplicates happen and the downsides of having duplicates, but we will also show you how an Outlook Duplicate Remover tool, made specifically for Outlook users, can save you much time and make sure you always have a clean mailbox.
Why do duplicates occur in Outlook?
Duplicated items in Outlook are typically down to
Account Synchronization:
- When you sync multiple accounts or devices with Outlook, duplicate emails/contacts are made as a result of the sync.
Overzealous Import/Export of PST Files:
- If you import PST files more than once, Outlook will naturally create PST items.
Errors in Rule Configuration:
- Incorrectly configured email rules can cause duplicate emails to be copied to multiple folders.
Server or Connectivity Problems:
- If the network goes down while downloading emails, duplicate entries can occur.
Manual Input Errors:
- Saving the same contact or calendar entry multiple times also leads to duplicates. Limitations of Duplicate Outlook Items. While duplicate emails or duplicate contacts may seem innocuous at first, over time, they create issues, including:
Bigger Mailbox Size:
- Duplication of items unnecessarily increases the mailbox size, making for a larger PST file than needed.
Slow Performance with Outlook:
- Big mailboxes usually result in sluggish performance, and can also subsequently delay the temporary mailbox storage in order to send or receive, or even search emails or contacts.
Storage Limit Difficulty:
- Storage limits for organizations mean you will likely receive multiple ‘mailbox full’ warnings with duplicate copies.
Finding important emails becomes more difficult:
- Duplicate contacts and emails make locating the information harder in some cases.
A Perfect Solution: Outlook Duplicate Remover Tool
Users can trust a better tool in removing duplicate PST files than they can trust GainTools Outlook Duplicate Remover, a perfect solution for users. The tool automatically searches multiple duplicate PST files and removes them in a matter of minutes. It supports all Windows OS, so it includes 11, 10, 8.1, 8, 7, and also will support both ANSI and UNICODE. Outlook Duplicate Remover Tool is a professional utility for placing and should be utilized for.
Top Characteristics of a Professional Software:
Removes Duplicate PST From All Items: Emails, contacts, calendars, tasks, journals, Notes, Contacts, etc.
Preview Window: See duplicates detected in PST before removing them.
Safe & Secure: Removes duplicate PST files without harming the original Data.
Compatible: Works with all versions of Outlook, even 2024, 2021, 2019, 2016, 2013, 2010, and older.
Flexible Cleaning: Only select which folder(s) you want to clean or scan the entire duplicate PST.
Reduce File Size: It can handle many duplicate PST files and remove them without glitches.
Final Words
Duplicates in Outlook can be annoying and affect your performance. If you are dealing with multiple copies of the same emails, contacts, and calendar meetings, the wisest decision is to purchase a quality “Outlook Duplicate Remover” tool. Not only will you manage your mailbox better, but you will also enhance Outlook’s performance and save valuable storage space.
